Sharing a File from OneDrive

This article explains how to share a file from the web version of OneDrive through your SUNY SCCC account.

Open a web browser (Microsoft Edge, Chrome, Firefox, or Safari).

Navigate to https://www.office.com. Sign in with your SUNY SCCC account.

After signing in, click the App Launcher button in the top left corner (below).

Select the OneDrive application from the App Launcher.

There are two ways to share a file in OneDrive. You can share the file directly from your OneDrive file list, or you can open the file first and use the Share button in the upper-right corner.

Option 1 : Share from the OneDrive file list

Locate the file you want to share, then select the Share icon next to the file.

Option 2: Share from an open file

Open the file you want to share. Once the file is open, select the Share button in the upper-right corner of the screen.

Note: Microsoft 365 applications, such as Word, Excel, and PowerPoint, include a Share button in the upper-right corner when working with files stored in OneDrive.

After selecting Share using either option, the Share window will appear.

Enter the name, group, or email address of the recipient(s) you want to share the file with.

Use the Add a message field to include a short message about the file you are sharing. Click Send to share it.

Note: You can also select Copy link to copy a shareable link to the file. Select the gear icon to adjust the link settings (below).

• Under Link settings, you can choose who can access the file and whether they can view or edit it.
• Depending on the sharing option selected, you may also be able to set an expiration date or password for the link.
• Important: Be cautious when selecting Anyone, as anyone who receives the link may be able to access the file without signing in.

For more information about Sharing a File from OneDrive on the web, visit Microsoft's official documentation:

Share files and folders in Microsoft OneDrive:
https://support.microsoft.com/en-us/onedrive/share-files-and-folders-in-microsoft-onedrive

NOTE: Microsoft updates Microsoft 365 regularly. If you notice that the interface differs slightly from the screenshots in this article, refer to the official Microsoft documentation linked in the Additional Resources section for the latest instructions.